Student Organization Locker Policy

Student Organization Lockers

Student Organization Locker Policy

Effective: September 20, 2019

Revised: February 20, 2023                                                                                

Trotter Multicultural Center (TMC) offers recognized student organizations at the University of Michigan the ability to store items for events and programs.  Student organizations granted storage space are responsible for managing their possessions regularly.  Due to a finite amount of storage space, Trotter Multicultural Center is accepting applications.

All storage lockers provided to student organizations are provided for the duration of the academic year. The storage area is located in the Student Organization Lounge (SOL)— Room 2025 at Trotter Multicultural Center and lockers are assigned using a variety of factors including date of application submission, application responses, and need until all available spaces are allocated. The storage term begins on the first day of classes each academic school year and ends on the last day of the Winter semester. There is no summer storage and all lockers must be emptied of all contents by the last day of the Winter semester. For more information, please contact Trotter Multicultural Center at [email protected]. 

  1. Amount of Lockers and Locker Dimensions (approx. WxDxH)

    1. Twelve (12) Small 40”x22”x31” (3 shelves)

    2. Four (4) Medium 40”x23”x36” (2 shelves)

    3. Four (4) Large 40”x23”x57” (3 shelves)

  2. Guidelines

    1.  One (1) locker per organization.

    2.  All shelves must remain inside the locker.

  3. Access

    1. Only authorized signers will be given the locker combination by TMC.

    2. Access to the locker will be during building hours. Be mindful that the SOL is a reservable space available to your fellow students and student organizations. There will be times when the room is reserved. Please check the room scheduler next to the door and/or the online calendar via EMS for times when the room is not reserved. Our staff will not recover items on behalf of your organization.

    3. With the current pandemic status and unknown future University recommendations, the University reserves the right to suspend access to the storage areas or to terminate this memorandum of understanding upon notive to student organization. Further, access to the storage area is conditioned upon the student organization and its members' compliance with all University rules, regulations and polocies and all heath and safety laws, orders, ordinances, regulations and health and safety guidance adopted by the Universit as it relates to public health crises, including COVID-19.

  4. Prohibited Items

    1. Beverages and food items (excluding canned goods)

    2. Contraband

    3. Personal items

    4. Strong smelling items including but not limited to incense, spices, candles, food items, oils, perfume, and unclean dishes

    5. Weapons

    6. Flammable/hazardous items

    7. Kerosene bottles or portable stoves

    8. Animals

  5. Lost Items

    1. Trotter Multicultural Center and the University of Michigan are not responsible for the loss or damage of any stored items under any circumstances. 

  6. Violations

    1. Interrupting an event

      1. First occurrence: a written notice

      2. Second occurrence: immediate suspension of the contract until the next application period and the Student Organization will have one (1) business day to remove items

    2. Prohibited Items

      1. Numbers 5-8: the contract will be immediately terminated and the Student Organization will have one (1) business day to remove items

      2. Numbers 1- 4:

        1. First occurrence: a written notice

        2. Second occurrence: immediate suspension of the contract until the next application period and the Student Organization will have one (1) business day to remove items

  7. Terms

    1. All items stored in the locker must be removed by May 1, 2024.

    2. If items are not removed by the above-mentioned date, the items will be removed and stored for 30 days.

    3. The TMC staff will inform the student organization by email as a reminder to pick up their belongings.

    4. If items are not claimed by June 1, 2024, the items will be donated or discarded.

    5. TMC is not responsible for any item stored after the above-mentioned contract end date.

    6.  Student Organizations will be charged for any repairs, damages, or additional maintenance required as a result of locker occupancy.

    7. With the current pandemic status and unknown future University recommendations, the University reserves the right to suspend access to the storage areas or to terminate this memorandum of understanding upon notice to the student organization. Further, access to the storage area is conditioned upon the student organization and its members’ compliance with all University rules, regulations and policies and all health and safety laws, orders, ordinances, regulations and health and safety guidance adopted by the University as it relates to public health crises, including COVID-19.

  8. Timeline for 2022-2023 Occupancy: 

    1. Application Open: March 13, 2023

    2. Applications Close: March 24, 2023, 11:59 PM

    3. Contract Begin: August 28, 2023

    4. Contract End: April 27, 2024

Access the Student Organization Locker Application